Jikoji Board Meeting, May 18, 2008
Present: Tom Hostetler, Jayne Sperow, Joseph Librizzi, Cliff Isberg, Bryan Gaynor, Hollis DeLancey, Dan Zigmond, Jennifer Hohman, Ken Wing, Jerry Halpern, Greg Campbell, Ted Tripp

Tom accepted as meeting facilitator
Agenda adopted with item order change to allow new board members to approve the budget (but not adopt the accounts).
Minutes accepted with name corrections: “Jane Sperow, Cliff Isberg.”
	Reports
1)	Outreach: Donnalynn not present, but we were informed that she is working with Jennifer who will assume the office of Outreach Coordinator. She will take care of remaining zafu and zabuton purchases, website upgrade, new pictures, etc. The spring newsletter is almost ready, a Jikoji ‘beginner’s guide’ has been prepared, and advertising has been placed in Shambala Sun and Buddhadharma.
2)	Teacher: Jikoji completed four successful sesshins this year including Tanjo-e with Ian Forsberg and a winter ‘Rainy Season Retreat’. There will be a Memorial Sesshin for Kobun this summer. Jikoji’s daily and sesshin practice is currently strong and well supported by the resident and lay practitioners. Michael will be in Paris for Rohatsu sesshin; Peter Szydlowski will officiate. Plans are proceeding for a new Buddhist history study group on Thursday evenings.
3)	Treasurer: Jikoji has a new accountant, David Hicks. Some account numbers will change in the future reflecting changes by a revised accounting system. Also, new signers are now on the account; however, with the pending departure of Greg, another signer will be needed. 
Hollis reported her consternation that she has been unable to transfer approximately $2,600 owed to the Teacher’s Fund as mandated by the Board at the last meeting. She will attempt to make up this amount and keep current in the future. The (old) Board approved the Treasurer’s report.
Action Items: The General Meeting assembled elected Dan Zigmond, Donnalynn Chase, and Tom Hostetler as Board Members for a term of three years. The General Meeting assembled elected Joseph Librizzi as Resident Practitioner Representative to the Board for a term of one year. The General Meeting assembled elected Hollis DeLancy as Treasurer for a term of one year and Ted Tripp as Secretary for a term of one year.
4)	Treasurer report (continued): The proposed budget for fiscal year May-2008 to April 2009 was approved contingent upon retroactive approval of $3500 for riprap and electrical work, to be paid from the Capital Fund, and $1850 for kitchen improvements. Both expenses will be accounted as repair and maintenance. Money was also allocated for further zafu purchases. 
5)	Resident Practitioner: Joseph reported that new zafus and zabutons had been purchased and placed in the Zendo. He expressed concern about Jikoji priorities, i.e. proposed work on paths over the summer; landscaping with native plants; potential purchase of an efficient washing machine, etc.
Status Report
Resident Practitioner	At Jikoji since	Plans                       
Abijah 	Nov. 06	departing in August
Jennifer	Feb. 08	staying 
Joseph	Nov. 06	staying
Greg	Nov. 06	departing July or August
Randy	July 07	staying
Todd	Jan. 07	staying

6)	Business manager: Greg proposed expanding Jikoji’s business base by offering accommodations, etc. to the general public. The Board expressed gratitude for his analysis and preparations and took his recommendations under consideration for the future.
In addition, having attended a South Skyline Association meeting, Greg expressed concern about Jikoji’s fire safety and emergency preparedness. He asked the board to consider creating a Fire Safety and Emergency Coordinator position and endowing this position with a budget to purchase necessary supplies and equipment.
	Action Items
1)	Resolved to add Dan and the new Business Manager and remove Cliff and Greg as account signers. Dan will be a signer on all three accounts, while the Business Manager will be a signer on only the General Fund account (legal definition of this resolution to be provided by Bryan Gaynor).
2)	Jennifer accepted the position of Fire Safety and Emergency Coordinator and the Board approved a budget of up to $1000 for the purchase of emergency supplies and equipment. Ken Wing, Ted Tripp, and Jennifer Hohman will investigate the current state of the fire suppression system and recommend purchases of new emergency supplies and equipment.
3)	With the additional budget items, the Board recognized that this year’s budget was essentially a “break even” budget.
	Meeting was adjourned